Privileges

In agileBase, there are three privilege levels, as well as a special ‘administrator’ privilege.

The three privileges take effect per table, i.e. a user/role can have certain privileges on one table and different ones on another.

Privileges are additive - if a user is a member of multiple roles, they gain all the privileges from each of those roles added together, plus any they may have individually assigned.

Privilege levels

• View: ability to see data in a table
• Edit: ability to create, edit and delete data in a table (create and delete subject to various table options)
• Manage: the privilege that allows you to use the ‘application building’ features of agileBase, relating to a table. Namely the ability to
  • modify the structure, i.e. create/delete fields, tabs, change options etc.
  • create, edit and delete views from the table, including creating charts, maps and word clouds.
  • upload or create printout templates for views
  • view usage statistics about a table
  • Manage also allows some extended user features
    • delete any user’s comments from a table
    • unlock locked records to allow editing (one at a time)
    • override table options which would normally disallow adding/removing records from a table
    • override options which would normally disallow exporting data to a spreadsheet
    • import data from spreadsheet
    • override options which would normally disallow global editing of data in the table

Finally the administrator privilege allows full permissions over the complete system. An administrator can create/remove users, roles, tables etc., as well as assign table privileges to any user, including themselves.

The administrator privilege is the only one that allows the user to add new tables.

Two Factor Authentication is required for any user with manage or administrator privileges

Assigning table privileges

• Table privileges can be assigned to one or more users or roles from that table’s editing screen.
• From a user or role editing screen, privileges on one or more tables can be assigned

The two methods are equivalent, whichever is the most convenient for a given purpose can be used.

Managing privileges by role rather than by individual user is recommended. That makes managing large numbers of users easier and also more secure as it’s easy to see which privileges each type of user has and which they don’t.

To assign one or more role or user privileges to a table:

1. Expand the Build Tables section in the lefthand navigation
2. Click a table
3. Click the pencil (edit) icon in the top toolbar (or click a record to load the editing screen)
4. Click the manage tab at the bottom of the screen
5. Open the roles or users section, then select or un-select any privileges required

To assign one or more table privileges to a particular role or user:

1. Expand the Administration section of the lefthand navigation
2. Click roles or users
3. Select the role or user to assign privileges to, then select or un-select any privileges required

Assigning the administrator privilege

1. Expand the Administration section
2. Click users
3. Select the user to make an administrator
4. Open the roles section
5. Tick the role marked Grants administrative privileges

Related to privileges

Database systems often have the concept of row level privileges. The equivalent in agileBase is the multi-tenanting system.

Individual fields in a table can be locked or hidden, see the field options